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Submission Information

Everything you need to know about submitting your project for the AESS Sustainability Hackathon 2026.

File Naming Convention

Format:

TeamName_ChallengeX_Phase[1|2].[format]

Example:

InnovateLabs_Challenge1_Phase1.pdf

Replace TeamName with your team name, X with challenge number, Phase with 1 or 2, and format with the appropriate file extension

Submission Checklist

1

GitHub Repository

Code + documentation with required folder structure

2

Concept Document

2 pages maximum, PDF format

3

Demo Video

2–3 minutes, include link in submission

4

Presentation Deck

PDF format

5

Supplemental Files

Simulations, plots, datasets as applicable

GitHub Access Instructions

AOption A: Public Repository

  • •Make your GitHub repository public
  • •Include the repository link in your submission form
  • •Include the link on your presentation deck

BOption B: Private Repository with Jury Access

  • •Keep your GitHub repository private
  • •Grant access to jury members (usernames will be provided)
  • •Include the repository link in your submission form

Required Repository Structure

📁/README.md
📁/docs
📁/src
📁/simulation
📁/results
📁/hardware (if applicable)

README.md must include:

  • •Project overview and problem statement
  • •System description and sustainability explanation
  • •Instructions to run simulations
  • •Tools and dependencies required
  • •Team name and challenge number

📋 Important Reminders

  • ✓Ensure GitHub repository access is granted BEFORE submission deadline
  • ✓All files must follow the naming convention: TeamName_ChallengeX_PhaseY.format
  • ✓Keep large files compressed and avoid uploading unnecessary data
  • ✓All AI-generated content must be disclosed and reviewed by your team for accuracy
  • ✓Use meaningful commit messages and show progressive development in your repository